AI TOOL PROFILE
PragmaPlanner: Conference Planning and Event Scheduling
- Productivity
- Calendar and Scheduling
- Event Organizers
- Conference Planners
- Small to Medium-Sized Businesses
Pricing
A free tier is available for up to 30 participants. The Pro plan starts at 49 USD and supports at least 200 participants. Unconditional refunds are available within 14 days of purchase.
At a glance
- Best for
- Event Organizers, Conference Planners, Small to Medium-Sized Businesses
- Key use cases
- Conference Agenda Building, Interview Day Coordination, Virtual and Hybrid Events, International Event Coordination
- Integrations
- CSV import, CSV export, ICS import, ICS export, Google Calendar
- Official website
- Visit PragmaPlanner official website
How AI is used
PragmaPlanner is a scheduling tool designed for organizing conferences, summits, and interview days. Users input constraints—such as speaker availability and room sizes—and the software uses a solver to compute a feasible agenda.
The tool is built for organizers who manage multi-track events where timing conflicts occur. It operates as a browser-based application and focuses specifically on scheduling logic rather than general event logistics like ticketing or registration.
Buyers should note that the software focuses on the agenda-building process. It does not handle on-site operations, marketing emails, or attendee check-ins, and is intended to be used alongside other event management tools.
Security is part of the design, with end-to-end encryption ensuring that participant data is encrypted on the user's device before it is synced or shared.
Key Features
Auto-Scheduling
Uses Google's OR-Tools CP-SAT solver to compute schedules that satisfy constraints.
Constraint Management
Supports the definition of room capacities, speaker availability, blocked times, and participant preferences.
Issue Detection
Helps identify speaker overlaps, capacity issues, and invalid placements before the agenda is published.
Multi-Track Planning
Supports agendas with multiple simultaneous tracks, including a Roomless layout for virtual events.
End-to-End Encryption
Uses AES-256-GCM encryption to ensure project data is encrypted on the device before syncing.
Calendar Export
Supports exporting final schedules via ICS format and CSV for use in other calendar applications.
Use Cases
Conference Agenda Building
Creating multi-room, multi-day schedules that respect speaker constraints and room limits.
Interview Day Coordination
Organizing sessions for multiple candidates and interviewers while avoiding scheduling conflicts.
Virtual and Hybrid Events
Using Roomless layouts for online sessions that can run in parallel without physical room collisions.
International Event Coordination
Managing schedules across different regions using project time zone settings.
Integrations
- CSV import
- CSV export
- ICS import
- ICS export
- Google Calendar
- Apple Calendar
- Outlook
FAQ
What is PragmaPlanner used for?
- It is used for multi-track scheduling for events such as conferences, summits, and interview days.
Does PragmaPlanner handle event registration and ticketing?
- No, it is not a full logistics platform and does not handle registration, ticketing, or on-site operations.
What is the difference between the Free and Pro plans?
- The Free plan supports up to 30 participants, while the Pro plan supports at least 200 participants and includes more rooms and sharing features.
How does the software handle data security?
- It uses end-to-end encryption (AES-256-GCM) so that projects are encrypted on the device before being synced.
Source category: Productivity
Source subcategory: Calendar & Scheduling
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