AI TOOL PROFILE
FilesDNA: Document Management and e-Signature Software
- Operations
- Electronic Signature
- Small businesses
- Mid-market companies
- Enterprise companies
- Government agencies
Pricing
Pricing starts at $25 per month per user or $300 per year per user. A free trial is available, and annual plans include one month extra for free.
At a glance
- Best for
- Small businesses, Mid-market companies, Enterprise companies, Government agencies
- Key use cases
- Contract Management, Credential Verification, Property Title Recording, Invoice Authentication, Employee Onboarding
- Integrations
- Microsoft Word import, Microsoft Excel import, PDF import
- Official website
- Visit filesdna official website
How AI is used
FilesDNA is a platform designed for document management, electronic signatures, and workflow automation. It integrates biometric verification and blockchain storage to help maintain document integrity and supports forgery detection.
The tool is designed for use across various sectors, including legal, finance, and healthcare. It provides a centralized way to handle contracts, archiving, and identity verification; recipients are not required to register for an account to sign documents.
Beyond signatures, the software includes an ERP module with features for accounting, HR, and project management, allowing users to link document workflows to operational processes.
Buyers should confirm if they require specific security features, such as biometric scanning or blockchain encryption, which are central to the platform's functionality.
Key Features
e-Signature Solution
Supports sending documents for electronic signing with multiple signers; recipients do not need to register.
Blockchain Storage
Uses the Ethereum blockchain to encrypt files and create hash codes to help ensure document integrity.
Biometric Verification
Supports identity checks through fingerprint, face, and voice recognition, as well as liveness detection.
Smart Signature Pad
Hardware add-on using AI and machine learning to analyze penmanship to help detect forgery.
ERP Module
Includes modules for accounting, HR, CRM, payroll, and project management.
Online PDF Editor
Supports modifying PDF text, managing pages, and implementing QR code authentication.
Mobile Document Scanner
App for iOS and Android that converts physical documents into PDFs with multi-language OCR support.
Use Cases
Contract Management
Supports the sending, signing, and secure storage of legal agreements and NDAs.
Credential Verification
Verifying academic diplomas and professional certificates using blockchain.
Property Title Recording
Storing and verifying land and property deeds to help reduce risk of fraudulent transfers.
Invoice Authentication
Securing invoices to help ensure they remain valid and unaltered.
Employee Onboarding
Managing new hire paperwork and employee files through digital signatures and workflows.
Integrations
- Microsoft Word import
- Microsoft Excel import
- PDF import
FAQ
Are FilesDNA's electronic signatures legally binding?
- Yes, the platform supports electronic signatures recognized by law, citing regulations such as eIDAS in the European Union and similar acts in the US.
How does FilesDNA secure documents?
- It uses the Ethereum blockchain to encrypt files, producing a unique hash code to help prevent unauthorized access or tampering.
Do recipients need an account to sign documents?
- No, recipients receive a unique link via email and can sign the document from any online device without registration.
What is the starting price for FilesDNA?
- Pricing starts at $25 per month per user, with an annual option of $300 per year per user.
Source category: Operations
Source subcategory: Electronic Signature
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