AI TOOL PROFILE
Clearooms: Desk and Meeting Room Booking Software
- Operations
- Facility Management
- Small Businesses
- Mid-Market Companies
- Enterprise Companies
- Hybrid Workplaces
Pricing
Pricing starts at £66 per month for 1-19 desks, with costs increasing based on the number of desks and rooms. A 30-day free trial is available.
At a glance
- Best for
- Small Businesses, Mid-Market Companies, Enterprise Companies, Hybrid Workplaces
- Key use cases
- Hybrid Work Coordination, Meeting Room Scheduling, Guest Access Tracking, Workspace Utilization Analysis
- Integrations
- Google Calendar, Office 365, Microsoft Teams, Slack, Paxton Access
- Official website
- Visit clearooms official website
How AI is used
Clearooms is a cloud-based platform designed for managing hybrid workspaces. It allows employees to book hot desks and meeting rooms through a web interface or mobile app, using a traffic-light system to show availability in real time on interactive floor plans.
The software is designed for organizations transitioning to flexible office models. It supports the coordination of shared spaces and includes visitor management for tracking guests entering the building.
Beyond booking, the tool supports calendar synchronization and can be integrated with physical room consoles. Buyers should note that the company offers a floor plan creation service to help develop the digital map of their office.
Before choosing this tool, buyers should evaluate their specific desk and room counts, as the pricing structure is based on the number of bookable assets rather than the number of users.
Key Features
Interactive Floor Plans
Visual maps of the office that show which desks and rooms are currently free or occupied.
Hot Desk Booking
Supports employees in selecting and reserving individual workstations for hybrid working.
Meeting Room Management
Supports room reservations with check-in requirements to release unused spaces automatically.
Visitor Management
A system for handling visitor check-ins and tracking guests within the facility.
Smart Booking
AI-powered favorites and suggestions to help users find workspaces.
Parking Space Management
Includes the ability to book and manage available parking spots.
Use Cases
Hybrid Work Coordination
Supporting employees who rotate between home and office by allowing them to reserve desks in advance.
Meeting Room Scheduling
Managing shared conference spaces to reduce conflicts through check-in features.
Guest Access Tracking
Using visitor management tools to maintain a record of visitors in the office.
Workspace Utilization Analysis
Using reports and analytics to gain insight into how office space is used.
Integrations
- Google Calendar
- Office 365
- Microsoft Teams
- Slack
- Paxton Access
- Salto
- Azure SSO
- Google Workspaces SSO
- Jumpcloud SSO
- Microsoft AD FS SSO
- Okta SSO
- OneLogin SSO
FAQ
How does Clearooms pricing work?
- Pricing is based on the number of bookable desks and rooms you have, not the number of employees using the system.
Does Clearooms offer a free trial?
- Yes, Clearooms provides a 30-day free trial of the full version with no initial commitment.
Can Clearooms integrate with existing calendars?
- Yes, it integrates with Google Calendar and Office 365 for booking synchronization in real time.
What happens if a meeting room is booked but not used?
- The system includes a check-in feature; if the user does not confirm their presence within a set timeframe, the room is automatically released.
Source category: Operations
Source subcategory: Facility Management
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