Motus: Vehicle Reimbursement Software
Motus helps companies manage employee driving programs and tax-free mileage reimbursements. It is designed for organizations that need to monitor driver risk and maintain IRS compliance.
At a glance
- Category
- Operations
- Best for
- Small Businesses, Mid-Market Companies, Enterprise Companies, Operations Managers, Fleet Managers
- Pricing
- Pricing is based on a per-driver model with tiered volume discounts. The company typically uses annual contracts; buyers should confirm current pricing on the vendor website.
- Key use cases
- Automating Mileage Capture, Managing High-Mileage Driver Costs, Mitigating Driver Risk, Implementing Driver Safety Education
- Integrations
- SAP Concur, HRIS, SSO
- Official website
- motus.com
Motus is a platform designed to manage how businesses reimburse employees who use their personal vehicles for work. It focuses on providing tax-advantaged reimbursement models that align with IRS standards, which may help reduce tax waste for both the employer and the employee.
The tool is built for businesses of various sizes that have a mobile workforce. It supports the transition from company-owned fleets to reimbursement-based programs and offers different payment structures based on employee driving volume.
Beyond tracking, the system includes tools for risk mitigation, such as monitoring driver insurance and motor vehicle records. This helps operations managers identify risky driving behaviors or lapsed insurance coverage.
Buyers should confirm which reimbursement model (FAVR, CPM, or TAAP) fits their specific workforce needs and verify if the annual contract terms align with their procurement process.
Key Features
A driver mobile app that uses GPS to capture business mileage for reimbursement.
Supports Fixed and Variable Rate (FAVR), Cents-Per-Mile (CPM), and Tax-Advantaged Accountable Plan (TAAP) models.
Uses artificial intelligence to automatically classify trips and detect unusual patterns to help reduce mileage waste.
Provides ongoing tracking of motor vehicle records and insurance coverage to alert admins of eligibility issues.
Delivers short, in-app video lessons tailored for employees using personal vehicles for work.
Provides a centralized admin portal with reporting tools for program oversight and auditing.
Use Cases
Using GPS-verified tracking via a mobile app for employee reimbursements instead of manual logs.
Using the FAVR program to provide localized, tax-free reimbursements for employees driving over 5,000 miles annually.
Monitoring motor vehicle records and insurance status to support driver eligibility verification.
Integrating short safety training lessons directly into the mileage tracking workflow.
Best For
Integrations
Pricing
Pricing is based on a per-driver model with tiered volume discounts. The company typically uses annual contracts; buyers should confirm current pricing on the vendor website.
FAQ
Motus offers three main programs: Fixed and Variable Rate (FAVR) for high-mileage drivers, Cents-Per-Mile (CPM) for occasional drivers, and a Tax-Advantaged Accountable Plan (TAAP) for monthly allowances.
The platform monitors motor vehicle records (MVR) and insurance coverage and provides short, in-app safety training lessons for drivers.
Program implementation generally takes between 6 and 8 weeks, depending on the complexity of the program and the size of the team.
Source category: Operations
Source subcategory: Expense Management
