Epicflow: Project Portfolio and Resource Management Software
Epicflow helps mid-market and enterprise companies manage shared resources across multiple projects. It supports organizations that need to predict bottlenecks and simulate project scenarios using AI.
At a glance
- Category
- Browse Operations tools
- Best for
- Mid-market companies, Enterprise companies, Organizations with 200+ employees, PMO leads, Resource managers
- Pricing
- The Growth plan starts at 22.5€ per user per month (billed annually) or 25€ monthly. Enterprise pricing is available upon request from sales.
- Key use cases
- Multi-Project Resource Allocation, Capacity Forecasting, Scenario Simulation, Portfolio Prioritization
- Integrations
- Jira, Microsoft Project, Oracle Primavera, SAP, HRM systems
- Official website
- Visit epicflow official website
Epicflow is a project portfolio management (PPM) tool designed for companies that manage several complex projects simultaneously with a shared pool of resources. It focuses on resource capacity planning and predictive analytics to help managers determine if their teams can realistically meet deadlines.
The software is intended for mid-market and enterprise-level organizations, particularly those with 200 or more employees. It provides tools for bottleneck detection, workload balancing, and AI-driven suggestions for resource allocation based on employee competencies and availability.
Buyers can use the tool to simulate project changes through what-if analysis, which may help in making informed decisions before implementing changes. The software includes security compliance for GDPR and has been approved for use by the Dutch and British Ministries of Defence.
Before choosing Epicflow, buyers should confirm if the AI-driven features and complex portfolio tools are necessary for their scale, as the vendor notes the software may be redundant for very small companies with only a few parallel projects.
Key Features
AI-Driven What-If Analysis
Allows users to simulate project changes and test different scenarios to predict the impact on project flow and resource allocation.
Resource Capacity Planning
Uses a Future Load Graph to forecast resource demand and output to help identify potential bottlenecks.
Competence & Attribute Management
Supports semi-automated resource allocation by matching tasks to employees based on their skills, experience, and availability.
Automatic Project Scheduling
Calculates task priorities in real time across the multi-project environment based on dependencies and constraints.
Historical Load Graph
Analyzes past resource workload and performance data to help support future efficiency and planning.
Epica AI Assistant
A virtual assistant that provides prompts, notifications, and generates reports based on business questions.
Use Cases
Multi-Project Resource Allocation
Managing a shared pool of employees across various projects to help balance workloads and prevent over-allocation.
Capacity Forecasting
Using predictive analytics to determine if current staffing levels can support the project pipeline and upcoming scope of work.
Scenario Simulation
Testing the impact of adding new projects or changing due dates in a simulated environment before finalizing a plan.
Portfolio Prioritization
Ordering projects based on business value to help ensure high-priority initiatives receive resources.
Best For
- Mid-market companies
- Enterprise companies
- Organizations with 200+ employees
- PMO leads
- Resource managers
Integrations
- Jira
- Microsoft Project
- Oracle Primavera
- SAP
- HRM systems
- CSV import
Pricing
The Growth plan starts at 22.5€ per user per month (billed annually) or 25€ monthly. Enterprise pricing is available upon request from sales.
FAQ
Who is Epicflow designed for?
- Epicflow is designed for mid-sized and large-scale companies, typically those with 200 or more employees managing complex, multi-project environments.
Does Epicflow offer a free trial?
- Yes, the Growth plan includes a 30-day trial.
How does AI assist with project management in Epicflow?
- The software uses AI for predictive capacity planning, what-if scenario analysis, and a virtual assistant named Epica that generates reports and alerts.
Can Epicflow work with other project management tools?
- Yes, it offers ready-made integrations with Jira, Microsoft Project, and Oracle Primavera, and supports integration with SAP and various HRM systems.
Source category: Operations
Source subcategory: Project Management
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Categories
Software Type
How AI is used
Epicflow is an AI-powered project portfolio management tool for mid-to-large companies that coordinate shared resources across multiple projects. It supports workflows like predictive capacity planning and what-if scenario simulation.
Pros & Cons
Pros
- Includes AI simulations for scenario planning
- Security credentials include GDPR and Ministry of Defence approvals
- Provides visibility into bottlenecks via load graphs
- Ready-made integrations for Jira and MS Project
Cons
- May be too complex for small businesses with very few simultaneous projects
- AI resource allocation and scenario planning are limited to the Enterprise plan
- Growth plan has limits on the number of projects (50) and tasks (250)
