AI TOOL PROFILE
Collavate Review: Google Docs Approval Workflow Software
- Operations
- Document Automation
- Small Businesses
- Mid-Market Companies
- Enterprise Companies
- Google Workspace users
Pricing
Plans start at $0 for a basic extension, with paid domain license plans at $120 or $360 per team. A 30-day free trial is available.
At a glance
- Best for
- Small Businesses, Mid-Market Companies, Enterprise Companies, Google Workspace users
- Key use cases
- Internal Document Review, Compliance and Quality Management, External Collaborator Approvals, Expense and Leave Requests
- Integrations
- Google Docs, Google Drive, Google Chat, Slack
- Official website
- Visit collavate official website
How AI is used
Collavate is an approval workflow tool designed for organizations using Google Workspace. It allows users to initiate approval requests directly from their documents, which may reduce the need to move files between platforms for sign-off.
The software is designed for companies that handle internal or external documents requiring formal review. It supports various workflow structures, including sequential, parallel, and cross-team approvals, and handles associated permission changes automatically.
Buyers should note that the tool is built on Google Workspace, making it primarily intended for teams already operating within that ecosystem. It includes security certifications such as HIPAA and GDPR to support regulated industries.
Before choosing this tool, buyers should review the token-based pricing model to understand how the cost scales based on the complexity and volume of their specific approval requests.
Key Features
Approval Workflows
Supports sequential, parallel, and cross-team approval paths to route documents to reviewers.
Automatic Permission Management
Shares and revokes document access based on the approval order to help prevent data leaks.
Audit Logs and History
Tracks approval history and logs key details of approved documents into spreadsheets.
PDF Conversion
Converts approved documents and associated files into signed PDF formats.
Google Workspace Sync
Supports syncing Google accounts, organizational charts, and Drive files.
AI Assistance
Provides AI-supported help to assist with approval documents.
Use Cases
Internal Document Review
Managing the review and sign-off of internal news articles, HR forms, and marketing materials.
Compliance and Quality Management
Using audit logs to support quality management and compliance standards across R&D workflows.
External Collaborator Approvals
Collaborating with users outside the organization while managing access permissions.
Expense and Leave Requests
Using workflows to track and log leave requests and expense reports in spreadsheets.
Integrations
- Google Docs
- Google Drive
- Google Chat
- Slack
FAQ
How does Collavate pricing work?
- Collavate uses a domain license model with plans at $0, $120, and $360 per team. It also utilizes a token system where each approval request consumes tokens based on factors like reviewer count and attachments.
Can I use Collavate with people outside my organization?
- Yes, you can include external users in the approval workflow. Collavate automatically adjusts access permissions to help prevent data leakage.
Is Collavate compliant with data security standards?
- Yes, the platform is compliant with GDPR, CCPA, HIPAA, and ISO 9001, and has completed the Google Cloud App Security Assessment (CASA).
Source category: Operations
Source subcategory: Document Automation
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