AI TOOL PROFILE
Tutorbase Review: Tutoring Management Software
- Education and Training
- Practice Management
- Tutoring centers
- Language schools
- Music schools
- Test prep centers
- Solo tutors
Pricing
The core platform is free to use with no monthly subscription. A 1% platform fee is applied when invoices are created.
At a glance
- Best for
- Tutoring centers, Language schools, Music schools, Test prep centers, Solo tutors
- Key use cases
- Managing Language School Workflows, Solo Tutor Administration, Test Prep Center Operations, Music School Billing
- Integrations
- Google Calendar Sync, WhatsApp integration
- Official website
- Visit Tutorbase official website
How AI is used
Tutorbase is a practice management tool built for tutoring centers and language schools. It combines a student CRM, a scheduling calendar, and financial tools to manage the administrative flow from lead capture to teacher payout.
The software supports a range of providers, including music schools, test-prep centers, and independent tutors. It includes features for tracking student credits, managing room availability, and automating invoices based on recorded attendance.
Buyers should note that while the core platform does not have a monthly subscription, a fee is tied to the invoices created. Payment processing fees from third-party providers are separate from the platform fee.
Key Features
Automated Invoicing
Generates invoice line items when lessons are marked as attended.
Lesson Scheduling
Includes a drag-and-drop calendar with support for recurring lessons and room management.
Teacher Payroll
Calculates tutor compensation based on lesson attendance and flexible pay rates.
Package Billing
Supports the sale of lesson bundles with automatic balance deductions as students attend.
Lead Capture
Includes a WhatsApp widget and web forms to track student inquiries in a CRM pipeline.
Student and Teacher Portals
Branded portals where students may manage bookings and view lesson balances.
Use Cases
Managing Language School Workflows
Tracking CEFR levels and managing room capacity limits for group classes.
Solo Tutor Administration
Centralizing client profiles, session notes, and income tracking for independent educators.
Test Prep Center Operations
Scheduling intensive boot camps and managing per-test tutor pay rates.
Music School Billing
Tracking multi-instrument packages and recital fees for students.
Integrations
- Google Calendar Sync
- WhatsApp integration
FAQ
Is Tutorbase free to use?
- The core platform is free with no monthly subscription; there is a 1% fee charged when invoices are created.
Who is Tutorbase designed for?
- It is designed for tutoring centers, language schools, music schools, test prep centers, and solo tutors.
Does it handle teacher payments?
- Yes, it includes a payroll feature that calculates teacher compensation based on lesson attendance and pre-set rates.
Source category: Education & Training
Source subcategory: Practice Management
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