Tutorbase Review: Tutoring Management Software
Tutorbase helps tutoring centers and solo educators manage student enrollment and payments. It is designed for those looking to replace manual spreadsheets with automated invoicing and scheduling.
At a glance
- Category
- Education & Training
- Best for
- Tutoring centers, Language schools, Music schools, Test prep centers, Solo tutors
- Pricing
- The core platform is free to use with no monthly subscription. A 1% platform fee is applied when invoices are created.
- Key use cases
- Managing Language School Workflows, Solo Tutor Administration, Test Prep Center Operations, Music School Billing
- Integrations
- Google Calendar Sync, WhatsApp integration
- Official website
- tutorbase.com
Tutorbase is a practice management tool built for tutoring centers and language schools. It combines a student CRM, a scheduling calendar, and financial tools to manage the administrative flow from lead capture to teacher payout.
The software supports a range of providers, including music schools, test-prep centers, and independent tutors. It includes features for tracking student credits, managing room availability, and automating invoices based on recorded attendance.
Buyers should note that while the core platform does not have a monthly subscription, a fee is tied to the invoices created. Payment processing fees from third-party providers are separate from the platform fee.
Key Features
Generates invoice line items when lessons are marked as attended.
Includes a drag-and-drop calendar with support for recurring lessons and room management.
Calculates tutor compensation based on lesson attendance and flexible pay rates.
Supports the sale of lesson bundles with automatic balance deductions as students attend.
Includes a WhatsApp widget and web forms to track student inquiries in a CRM pipeline.
Branded portals where students may manage bookings and view lesson balances.
Use Cases
Tracking CEFR levels and managing room capacity limits for group classes.
Centralizing client profiles, session notes, and income tracking for independent educators.
Scheduling intensive boot camps and managing per-test tutor pay rates.
Tracking multi-instrument packages and recital fees for students.
Best For
Integrations
Pricing
The core platform is free to use with no monthly subscription. A 1% platform fee is applied when invoices are created.
FAQ
The core platform is free with no monthly subscription; there is a 1% fee charged when invoices are created.
It is designed for tutoring centers, language schools, music schools, test prep centers, and solo tutors.
Yes, it includes a payroll feature that calculates teacher compensation based on lesson attendance and pre-set rates.
Source category: Education & Training
Source subcategory: Practice Management
