Office Puzzle: ABA Practice Management Software
Office Puzzle helps ABA agencies manage the daily operations of care delivery and administration. It is designed for practices that need to coordinate schedules, track data collection, and handle billing within one platform.
At a glance
- Category
- Browse Healthcare tools
- Best for
- ABA Therapy Centers, Healthcare Practices, BCBAs, RBTs, Large ABA agencies
- Pricing
- Pricing is $19.99 per user per month. A 30-day free guided trial is available.
- Key use cases
- Session Documentation, Staff and Client Coordination, Revenue Cycle Support, Compliance Tracking
- Official website
- Visit office puzzle official website
Office Puzzle is a practice management platform designed for Applied Behavior Analysis (ABA) teams. It connects administrative functions, including client intake, session scheduling, and billing, into a single system to help agencies stay organized and compliant.
The software is built for care providers, BCBAs, and RBTs, supporting both small practices and larger agencies with over 500 users. It is designed to reduce manual effort involved in documentation and communication between staff and administration.
Key functional areas include scheduling that applies authorization rules, AI-assisted documentation for session notes, and billing that pulls data from recorded sessions. It also includes electronic visit verification (EVV) to support Medicaid requirements.
Buyers should confirm if the mobile app meets their specific field-data needs and evaluate if the per-user pricing model fits their current staffing budget.
Key Features
Scheduling
Coordinates sessions across roles and locations while applying authorization rules and sending reminders.
AI-Assisted Documentation
Supports the creation of session notes and reports using prefilled templates and AI-generated drafts.
Billing and Payroll
Pulls claims from session data and tracks provider hours to generate payroll-ready reports.
Data Collection & Analytics
Tracks behaviors and goals during sessions to generate progress reports for clinical decisions.
Electronic Visit Verification (EVV)
Captures visit time, location, and provider information within the session for Medicaid compliance.
Client Management
Centralizes client records, treatment plans, and authorizations in a searchable database.
Team Management
Allows administrators to assign roles, set permissions, and track staff credentials and training.
Use Cases
Session Documentation
Using templates and AI drafts to create and manage ABA session notes and behavior plans.
Staff and Client Coordination
Scheduling client appointments and staff shifts while monitoring authorization limits.
Revenue Cycle Support
Processing billing and claims by linking them to completed session data.
Compliance Tracking
Managing HIPAA-compliant records and using EVV to document visit details for payers.
Best For
- ABA Therapy Centers
- Healthcare Practices
- BCBAs
- RBTs
- Large ABA agencies
Pricing
Pricing is $19.99 per user per month. A 30-day free guided trial is available.
FAQ
What is the pricing for Office Puzzle?
- Office Puzzle costs $19.99 per user per month, which includes full access to all features without limits on clients, sessions, or users.
Is Office Puzzle HIPAA compliant?
- Yes, the platform includes HIPAA-compliant encryption, secure document storage, and built-in compliance features.
Does Office Puzzle offer a trial?
- Yes, they offer a 30-day free guided trial that includes personalized onboarding help from their team.
Can Office Puzzle support large agencies?
- Yes, the software is designed to support large teams of 500+ users.
Source category: Healthcare
Source subcategory: Practice Management
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Categories
Software Type
How AI is used
Office Puzzle is a HIPAA-compliant practice management tool for ABA therapy agencies. It supports workflows for scheduling, AI-assisted session notes, and integrated billing. Buyers should consider the per-user pricing model and evaluate the 100GB storage limit.
Pros & Cons
Pros
- Simple per-user pricing without limits on clients or sessions
- Includes both billing and payroll in one system
- HIPAA-compliant security and encryption
- AI-assisted drafting may reduce manual documentation work
- Supports large teams of 500+ users
Cons
- The provided evidence does not specify available third-party software integrations
- Buyers should verify if the 100GB storage cap is sufficient for their long-term documentation needs
