Fleetio: Fleet Management and Maintenance Software
Fleetio helps business owners manage vehicle maintenance and operational costs. It is designed for teams that need a centralized system for tracking assets and service schedules.
At a glance
- Category
- Browse Operations tools
- Best for
- Small business fleet owners, Mid-market logistics companies, Construction fleet managers, Government fleet operators, Service provider operations managers
- Pricing
- Pricing is based on the number of vehicles per month: Essential starts at $4, Professional at $7, and Premium at $10. A 14-day free trial is available.
- Key use cases
- Preventive Maintenance Tracking, Fuel Cost Analysis, Asset Lifecycle Management, Digital Inspection Workflows
- Integrations
- Geotab, Samsara, Motive, Verizon Connect, Ford Pro
- Official website
- Visit Fleetio official website
Fleetio is a cloud-based fleet management tool designed to centralize vehicle data and maintenance workflows. It provides tools for tracking asset lifecycles, managing driver assignments, and organizing service history.
The software is designed for organizations in sectors such as construction, logistics, service providers, and government agencies. It supports both in-house maintenance and outsourced work through a network of service shops.
The platform also supports fuel cost monitoring and parts inventory management. It includes AI-powered features designed to help evaluate repair orders and identify outliers in service costs.
Buyers should confirm which pricing tier fits their needs, as features like automatic invoice capture and advanced analytics are available in higher-priced plans.
Key Features
Preventive Maintenance Scheduling
Supports the creation of service programs and predictive reminders to help keep vehicles on their maintenance schedules.
Vehicle Inspections
Digital forms for conducting vehicle inspections and identifying issues to support compliance.
Fuel Management
Tracks fuel transactions and analyzes MPG and cost per mile to monitor spending.
Parts Inventory
Tracks fleet parts and supplies with notifications for low stock levels.
AI Service Advisor
Uses AI to evaluate repair orders and flag exceptions to help keep approvals within set guardrails.
Maintenance Shop Network
Provides access to a directory of over 80,000 shops for outsourced maintenance tasks.
Smart Uploads
Designed to convert maintenance invoices and inspection forms into digital data.
Use Cases
Preventive Maintenance Tracking
Scheduling routine service and inspections to help increase vehicle uptime.
Fuel Cost Analysis
Integrating fuel cards to monitor fuel usage and identify potential waste or fraud.
Asset Lifecycle Management
Running replacement analyses to help determine a time to retire a vehicle.
Digital Inspection Workflows
Using electronic forms for vehicle inspections to support compliance.
Best For
- Small business fleet owners
- Mid-market logistics companies
- Construction fleet managers
- Government fleet operators
- Service provider operations managers
Integrations
- Geotab
- Samsara
- Motive
- Verizon Connect
- Ford Pro
- WEX
- FLEETCOR
- Fuelman
- Comdata
- QuickBooks Online export
- Sage export
- Xero export
- NetSuite export
- SAP export
Pricing
Pricing is based on the number of vehicles per month: Essential starts at $4, Professional at $7, and Premium at $10. A 14-day free trial is available.
FAQ
Is Fleetio a cloud-based system?
- Yes, Fleetio is web-based and runs in the cloud, supporting all major modern web browsers.
Does Fleetio have a mobile app?
- Yes, Fleetio Go is available for iOS and Android devices to manage fleet data.
How does the pricing work for different fleet sizes?
- Pricing is per vehicle per month, with tiers for Essential ($4), Professional ($7), and Premium ($10), typically billed annually.
Can Fleetio track small equipment in addition to vehicles?
- Yes, Fleetio offers a Tools Add-on designed for tracking and maintaining small equipment like mowers or generators.
Source category: Operations
Source subcategory: Fleet Management
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Categories
Software Type
How AI is used
Fleetio is a fleet management and maintenance software that supports workflows for maintenance scheduling, fuel tracking, and vehicle inspections. It includes an AI Service Advisor for repair order evaluation. Feature availability varies between the Essential and Premium pricing tiers.
Pros & Cons
Pros
- Centralizes data from telematics, fuel cards, and maintenance
- Access to a wide network of third-party shops for outsourced repairs
- Includes a mobile app for drivers and technicians
- Pricing based on vehicle count
Cons
- Essential plan has limited maintenance management and reporting capabilities
- Automatic invoice capture requires Professional or Premium subscriptions
- Full API access and advanced automations are limited to higher-tier plans
