ChildPilot Childcare Management Software
ChildPilot helps childcare and preschool owners manage daily operations and financial tracking. It is designed for providers who want to automate tuition collection and digitize attendance records.
At a glance
- Category
- Education & Training
- Best for
- Childcare centers, Preschool programs, Daycare centers, Before and after school programs, Drop-in centers and summer camps
- Pricing
- ChildPilot operates on a monthly or yearly subscription model. There is a limited-time offer of no subscription fee until 2026.
- Key use cases
- Managing Daily Attendance, Tuition and Payment Collection, Parent-Teacher Communication, Financial Reporting
- Integrations
- QuickBooks Online, QuickBooks Desktop, Gusto Payroll, KinderConnect
- Official website
- childpilot.com
ChildPilot is a management tool designed for early childhood education (ECE) programs, including daycares, preschools, and summer camps. The platform supports administrative tasks such as enrollment, lead management, and daily classroom tracking.
Key Features
Supports invoice generation, autopayments, and the tracking of family balances and late fees.
Includes QR code check-ins for parents and staff to record daily attendance.
Supports automated parent communications via text, email, and the mobile app.
Dedicated apps for parents to make payments and view documents, and for staff to manage classrooms.
Includes online enrollment forms, digital document uploads, and lead management tools.
Designed to track payments for subsidized programs and monitor past-due agency balances.
Use Cases
Using QR codes and digital logs to track when children enter and leave the facility.
Setting up recurring billing schedules and allowing parents to pay via a secure portal.
Sharing daily notes, photos, and updates with families through the parent app.
Generating monthly summaries and year-to-date balances for center income and expenses.
Best For
Integrations
Pricing
ChildPilot operates on a monthly or yearly subscription model. There is a limited-time offer of no subscription fee until 2026.
FAQ
It supports automated billing for tuition, including invoice generation, late fees, and autopay options, and syncs with QuickBooks.
The software uses a subscription model, although there is a limited-time offer of no subscription fee until 2026.
ChildPilot is cloud-based and accessible via desktops, tablets, and mobile devices. Dedicated apps are available for iPhone, Android, and Amazon devices.
Yes, the platform is designed to support both single and multi-location childcare programs.
Source category: Education & Training
Source subcategory: Learning Management System
