AI TOOL PROFILE
YellowFolder: Student Records Management Software
- Education and Training
- Student Records Management
- K-12 schools
- School districts
- Student services directors
- School administrative staff
Pricing
YellowFolder uses a subscription-based pricing model with a one-time setup fee. Costs are determined by the record series selected and the district's student population. Buyers should confirm current pricing on the vendor website.
At a glance
- Best for
- K-12 schools, School districts, Student services directors, School administrative staff
- Key use cases
- Digitizing Student Records, Special Education Documentation, Employee and HR Record Keeping, Audit Preparation
- Official website
- Visit yellowfolder official website
How AI is used
YellowFolder is a document management system built for the K-12 education market. It allows schools to transition from physical filing cabinets to a searchable cloud database, supporting the storage of student, special education, employee, and administrative records.
The platform is designed for school districts that need to maintain compliance with HIPAA and FERPA standards. It includes tools for scanning, uploading, and organizing files to support a transition to a paperless environment.
Buyers should note that the system is specifically tailored for education records. Those looking for a general-purpose business document manager may find the feature set focused on school-specific administrative needs and compliance audits.
Key Features
HIPAA & FERPA Compliance
Provides a secure database environment designed to meet education and health privacy regulations.
Searchable Cloud Database
Allows users to locate and retrieve specific education records using search tools.
Document Auto-Filing
Supports the categorization and organization of records to help with file recovery.
Encrypted Sharing
Allows for the secure distribution of records with granular sharing permissions.
Scanning and Upload Tools
Includes a virtual printer and droplet tools to help move physical papers into the digital system.
Admin Audit Logs
Tracks document history and user activity to support state audit requirements.
AI-Powered Retention Tools
Uses AI to assist in the management and retention of school records.
Use Cases
Digitizing Student Records
Converting physical student files into a searchable digital format to reduce reliance on filing cabinets.
Special Education Documentation
Managing sensitive special education records within a compliant and secure cloud environment.
Employee and HR Record Keeping
Storing and retrieving faculty and staff employment records for district administration.
Audit Preparation
Using audit logs and organized digital folders to support the process of passing state audits.
FAQ
Is YellowFolder compliant with education privacy laws?
- The platform is designed to be both HIPAA and FERPA compliant to secure education records.
What types of records can be stored in YellowFolder?
- The system supports student records, special education records, employee records, and general administrative records.
How does YellowFolder help with the transition to digital records?
- It provides tools for scanning and uploading, including a virtual printer and droplet, to help move files from paper to the cloud.
How is YellowFolder pricing determined?
- Pricing depends on the number of record series needed and the district's student population, consisting of a one-time setup fee and a recurring subscription.
Source category: Education & Training
Source subcategory: Student Records Management
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