Shinydocs | Information Governance & AI Search Software
Shinydocs helps legal, government, and corporate teams identify and organize scattered digital files. It is designed for businesses that need to manage PII and reduce storage costs without migrating data.
At a glance
- Category
- Operations
- Best for
- Legal departments, Law firms, Local and federal government agencies, Corporate IT and records managers, Information professionals
- Pricing
- Pricing is available in two tiers: Shinydocs Pro starting at $16/month and Shinydocs Enterprise at $149/month.
- Key use cases
- Supporting FOI Request Responses, Client Matter Discovery, Reducing Storage Overhead, Privacy Law Compliance, Digitizing Paper Records
- Integrations
- SharePoint, Teams, Exchange, Box, iManage
- Official website
- shinydocs.com
Shinydocs is an information governance platform designed to help organizations manage unstructured data across multiple repositories. Instead of requiring a full data migration, it connects to existing systems to index and organize files where they currently reside.
The software is built for legal departments, law firms, government agencies, and corporate IT teams who manage disorganized file shares or high volumes of redundant data. It uses AI to help users find documents through natural language search and identify sensitive information for compliance purposes.
Beyond search, the tool supports the identification of "ROT" (redundant, obsolete, and trivial) data, which may help reduce storage expenses. It can be deployed on-premises or in a private cloud to keep AI processing behind a company firewall.
Buyers should confirm if they have the internal infrastructure to support on-premises deployment and verify if their specific data sources are among the supported repositories.
Key Features
Supports natural language queries to find and summarize documents across connected repositories.
Identifies and classifies files across various data repositories without requiring manual tagging.
Locates and tags personally identifiable information, such as social security numbers and passports, to help mitigate privacy risks.
Identifies redundant, obsolete, and trivial content to help reduce storage and backup costs.
Automatically tags and structures files based on a company's governance needs.
Supports the application of classification and retention rules across multiple systems for legal holds and deletion policies.
Use Cases
Using cross-platform search to find information across email, file shares, and devices for Freedom of Information requests.
Surfacing matter-specific documents and hidden PII within legal repositories like iManage and NetDocuments.
Identifying and disposing of duplicate or obsolete files to help lower infrastructure and backup costs.
Discovering and classifying personal data to support requirements for regulations such as GDPR and CCPA.
Scanning paper documents to shared drives and using AI search to make them accessible to the team.
Best For
Integrations
Pricing
Pricing is available in two tiers: Shinydocs Pro starting at $16/month and Shinydocs Enterprise at $149/month.
FAQ
No, the software connects to existing repositories, such as SharePoint, Box, and File Shares, allowing you to search your data without performing a migration.
Shinydocs runs AI models behind your own firewall, meaning your data remains within your infrastructure and is not used to train third-party models.
The Pro plan starts at $16/month and supports up to 1TB of local content, while the Enterprise plan is $149/month and includes Gmail and Calendar integrations and progress tracking.
Source category: Operations
Source subcategory: AI Search
