AI TOOL PROFILE
ExpenseOnDemand: Expense Management Software for Businesses
- Finance and Accounting
- Expense Management
- Small businesses
- Mid-market companies
- Enterprise companies
- Remote finance teams
Pricing
Pricing starts at £4.90 per active user per month for the Essential plan on an annual contract. A Premium tier is available at £7.00 per user per month, with custom pricing for Enterprise accounts; a 15-day free trial is available.
At a glance
- Best for
- Small businesses, Mid-market companies, Enterprise companies, Remote finance teams
- Key use cases
- Digitizing Receipt Collection, Managing Travel Expenses, Syncing with Accounting Software, International Expense Tracking
- Integrations
- Xero, QuickBooks, Sage, Tally, NetSuite
- Official website
- Visit expense on demand official website
How AI is used
ExpenseOnDemand is a cloud-based tool designed to digitize the process of tracking, approving, and reimbursing business expenses. It allows employees to submit claims via a mobile app, while finance managers oversee approvals and audit trails from a central dashboard.
The software supports a wide range of users, including small business owners, mid-market companies, and remote finance teams. It provides functionality for multi-entity management and reporting in various currencies across more than 96 countries.
Key features include OCR-based receipt scanning and mileage tracking using Google Maps. The tool supports data synchronization with several common accounting platforms to help reduce manual entry.
Buyers should confirm which specific functions they need, as the platform uses a modular approach where certain features are partitioned into different pricing tiers or available as paid add-ons.
Key Features
AI Receipt Scanning
Uses OCR technology to extract date, vendor, and amount from photos of receipts to create expense claims.
Mileage Tracking
Integrates with Google Maps to calculate distances for travel claims based on company rates.
Automated Credit Card Feeds
Supports the upload of corporate card transactions to the platform via Moneyhub.
Approval Workflows
Allows businesses to set up multi-level approval structures and designate deputies for managers who are out of office.
Multi-Currency Reporting
Supports expense reporting in GBP, EUR, USD, CAD, AUD, and INR.
Policy Enforcement
Includes tools to set daily or monthly spending limits and check for duplicate claims.
Use Cases
Digitizing Receipt Collection
Employees can use the mobile app to snap and upload receipts, which may reduce the need for paper filing.
Managing Travel Expenses
Using Google Maps integration to track mileage and grouping trip-related costs like hotels and meals.
Syncing with Accounting Software
Transferring approved expenses into Xero, QuickBooks, Sage, or Tally to maintain financial records.
International Expense Tracking
Managing spending across different countries and currencies within a single subscription.
Integrations
- Xero
- QuickBooks
- Sage
- Tally
- NetSuite
- Microsoft Dynamics
- Moneyhub
FAQ
Which accounting tools does ExpenseOnDemand integrate with?
- It integrates with Xero, QuickBooks, Sage, and Tally, and also offers Open APIs for custom connections.
Does it have a mobile app for employees?
- Yes, the software is available as an app for both iOS and Android devices for expense submission.
How does the pricing work for different company sizes?
- It offers an Essential plan for small businesses starting at £4.90/user/month and a Premium plan for scaling businesses, with custom pricing for large enterprises.
Source category: Finance & Accounting
Source subcategory: Expense Management
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