Amilia SmartRec: Membership and Recreation Management Software
Amilia SmartRec helps recreation centers and nonprofits manage participant registrations and facility bookings. It is designed for organizations moving manual registration and billing processes online.
At a glance
- Category
- Browse Operations tools
- Best for
- Community Centers, Parks and Recreation Departments, Sports Organizations, Nonprofits, YMCAs and JCCs
- Pricing
- Monthly plans start at $99 for the Standard plan and $499 for the Advanced plan, with custom pricing for larger organizations. Transaction fees and a 1% service fee apply.
- Key use cases
- Online Activity Registration, Facility Rental Management, Membership Program Administration, Digital Waiver Collection
- Integrations
- Open API
- Official website
- Visit amilia smartrec official website
Amilia SmartRec is a cloud-based management platform for organizations that offer classes, memberships, and facility rentals. It provides an online storefront and back-office tools to handle the administrative side of recreation management.
The software is designed for community-focused organizations, including YMCA and JCC centers, parks and recreation departments, and sports facilities. It helps reduce the manual work associated with activity sign-ups and payment collection.
Key capabilities include an online registration system, membership management, and a facility calendar to coordinate bookings. The platform also provides staff scheduling tools and configurable forms for collecting participant data and waivers.
Buyers should confirm the transaction fee structure and onboarding costs, as implementation is priced separately from the monthly subscription.
Key Features
Online Registration
A branded eCommerce store where participants can find and pay for activities, classes, and drop-ins.
Membership Management
Tools to create and manage individual and household memberships with booking privileges.
Facility Booking
A facility calendar designed to manage rentals and help avoid scheduling conflicts.
Automated Billing
Supports recurring installments and online payment processing for activities and memberships.
Configurable Forms
Customizable registration templates and digital waivers that feed into a client database.
Staff Management
Tools for scheduling staff shifts and a mobile app for tracking attendance.
Reporting & Analytics
Includes 40+ pre-built reports to track financial data and enrollment trends.
Amilia AI
Integrated AI capabilities to support organization operations.
Use Cases
Online Activity Registration
Allowing community members to browse and sign up for classes or camps via a branded online store.
Facility Rental Management
Using a digital calendar to manage space bookings and prevent double-booking of recreation areas.
Membership Program Administration
Setting up and managing different membership levels for individuals and families.
Digital Waiver Collection
Replacing paper forms with configurable online waivers and permission slips during the checkout process.
Best For
- Community Centers
- Parks and Recreation Departments
- Sports Organizations
- Nonprofits
- YMCAs and JCCs
- Swim Schools
Integrations
- Open API
Pricing
Monthly plans start at $99 for the Standard plan and $499 for the Advanced plan, with custom pricing for larger organizations. Transaction fees and a 1% service fee apply.
FAQ
Does Amilia SmartRec support nonprofit organizations?
- Yes, Amilia offers preferred pricing rates specifically for nonprofit organizations.
Can existing data be moved into SmartRec?
- Yes, the Professional Services team can migrate data from another system, though pricing varies based on the data load.
What is the difference between the Standard and Advanced plans?
- The Standard plan is limited to 5,000 active accounts and 10 facilities, while the Advanced plan supports up to 10,000 accounts, 20 facilities, and includes two premium add-ons.
Source category: Operations
Source subcategory: Membership Management
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Categories
Software Type
How AI is used
Amilia SmartRec is a membership and activity management platform for recreation centers, nonprofits, and sports facilities. It supports online registration, facility booking, and automated billing. Buyers should note that implementation fees are charged separately from the monthly subscription.
Pros & Cons
Pros
- 99.99% uptime guarantee
- Self-serve options for participants
- Includes a mobile app for staff attendance and scheduling
- Offers preferred pricing for nonprofit organizations
Cons
- Implementation and onboarding carry additional starting costs
- Standard plan limits active accounts to 5,000 and facilities to 10
- Transaction fees (service and credit card fees) apply to invoices
