Ubeya | Workforce Management Software
Ubeya helps staffing agencies and event organizers manage temporary workers and internal teams. It is designed for businesses that need to centralize shift planning and payroll workflows.
At a glance
- Category
- Browse Operations tools
- Best for
- Staffing agencies, Event organizers, Hospitality groups, Stadium and venue managers, Operations teams managing flexible staff
- Pricing
- Pricing starts at $4 per active worker per month (Basic) with a $50 minimum. Higher tiers include Pro ($7/worker, $259 min) and Premium ($10/worker, $499 min).
- Key use cases
- Event Staff Coordination, Staffing Agency Operations, Hybrid Workforce Management, Labor Law Monitoring
- Integrations
- ADP, QuickBooks, Xero, iTrent, Teamtailor
- Official website
- Visit Ubeya official website
Ubeya is a workforce management platform designed for organizations that rely on a mix of temporary, on-demand, and internal staff. It provides tools to coordinate shifts and track worker attendance in one place.
The software is built for staffing agencies, hospitality groups, and venue managers, such as stadium operators. It helps these users move away from manual spreadsheets by providing a central dashboard for scheduling and a dedicated app for the workers.
Operational support includes AI-driven shift matching and compliance monitoring to help flag potential labor law breaches. It also allows companies to manage third-party staffing agencies alongside their own in-house crew.
Buyers should confirm which pricing tier they need, as features like payroll integration, API access, and advanced compliance tools are reserved for the higher-priced plans.
Key Features
AI Shift Scheduling
Uses matching algorithms to help assign workers to shifts based on availability and skills.
Worker Mobile App
Allows staff to accept shifts, clock in and out via GPS or QR codes, and access pay slips.
Time and Attendance Tracking
Digital timekeeping to capture work hours and may reduce manual timesheet errors.
Compliance Management
Monitors working time directives and AWR rules to flag potential breaches in rota planning.
Payroll Workflows
Tools for approving timesheets and calculating wage hours across different pay rates.
Client Portal
A digital interface where clients can view bookings, worker placements, and approve invoices.
Use Cases
Event Staff Coordination
Supporting the scheduling and communication of teams across multiple event locations.
Staffing Agency Operations
Managing candidate profiles, verifying compliance documents, and filling client bookings.
Hybrid Workforce Management
Combining in-house employees and external agency workers within a single scheduling dashboard.
Labor Law Monitoring
Tracking worker hours to help ensure adherence to regional working time directives.
Best For
- Staffing agencies
- Event organizers
- Hospitality groups
- Stadium and venue managers
- Operations teams managing flexible staff
Integrations
- ADP
- QuickBooks
- Xero
- iTrent
- Teamtailor
- Fountain
- Bullhorn
- Recruiterflow
- JobAdder
- SAP
- Asana
- Zapier
- Microsoft Teams
- Slack
Pricing
Pricing starts at $4 per active worker per month (Basic) with a $50 minimum. Higher tiers include Pro ($7/worker, $259 min) and Premium ($10/worker, $499 min).
FAQ
What does Ubeya do?
- Ubeya is a platform for managing temporary or flexible staff, providing tools for scheduling, communication, time tracking, and payroll.
Can Ubeya manage both internal staff and outside agencies?
- Yes, it is designed to let users combine in-house employees and third-party agency staff in one unified dashboard.
What is the pricing for Ubeya?
- Pricing is based on active workers, starting at $4 per worker/month for the Basic plan (minimum $50/month), with Pro and Premium tiers available for more advanced features.
Does Ubeya have a mobile app?
- Yes, it provides a worker app for iOS and Android that allows staff to accept shifts, clock in/out, and view pay slips.
Source category: Operations
Source subcategory: Workforce Management
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Categories
Software Type
How AI is used
Ubeya is a workforce management platform for staffing agencies and event operators that supports AI-driven shift scheduling and time tracking. It helps businesses manage both in-house and agency staff through a central portal and worker app. Buyers should note that integrations and API access require the Premium subscription.
Pros & Cons
Pros
- Centralizes data often managed in separate spreadsheets
- Provides a dedicated app for workers to manage schedules
- Supports both internal staff and external agency workers in one view
- Includes specific UK compliance tools like AWR alerts
Cons
- Payroll and ATS integrations are only available on the Premium plan
- API access is restricted to the Premium tier
- Basic plan has a $50 monthly minimum spend
