RapidRow: AI Batch Invoice Processing for Construction CPAs
RapidRow helps construction CPAs and accounting firms extract data from subcontractor and vendor invoices. It is designed to help reduce manual data entry when preparing job-costing reports.
At a glance
- Best for
- Construction CPAs, Construction accounting firms, Bookkeepers managing job-costing
- Pricing
- The Construction CPA Pro plan is $297 per month, which covers up to 10,000 invoices monthly and unlimited team members. Enterprise options are available for volumes exceeding 10,000 invoices.
- Key use cases
- Subcontractor Invoice Conversion, Job-Site Receipt Processing, GL Code Categorization, Batch Data Export
- Integrations
- QuickBooks Online export, Xero export, CSV export
- Official website
- Visit RapidRow official website
RapidRow is an AI tool designed for construction accounting. It converts subcontractor and vendor invoices—including PDF and image files—into structured data for job-costing purposes.
The software is designed for construction CPAs and firms managing volumes of vendor and subcontractor receipts. It supports bulk uploading and is designed to extract information from documents that are handwritten or physically damaged.
Users may upload their own General Ledger (GL) codes to help the AI categorize materials, labor, and small tools. The output is provided as a CSV export for use in other accounting software.
Buyers should confirm if their invoice volume aligns with the monthly plan and verify that the CSV export format fits their existing job-costing workflow.
Key Features
Bulk Drag-and-Drop Upload
Supports uploading multiple files, including PDF, PNG, and JPG formats.
Custom Chart of Accounts (COA) Mapping
Supports the upload of specific GL codes to help the AI categorize materials, labor, and tools.
Handwritten Receipt Extraction
Designed to extract data from damaged or handwritten job-site receipts.
Batch Folder Processing
Processes multiple files and exports the data into a single CSV file.
QBO/Xero Export
Provides data exports designed for use in QuickBooks Online or Xero.
Use Cases
Subcontractor Invoice Conversion
Converting subcontractor invoices into Excel job-cost tables.
Job-Site Receipt Processing
Extracting data from handwritten or damaged receipts from hardware and building supply stores.
GL Code Categorization
Assigning materials and labor to specific General Ledger codes based on provided mapping.
Batch Data Export
Consolidating separate invoice files into one CSV for accounting software import.
Best For
- Construction CPAs
- Construction accounting firms
- Bookkeepers managing job-costing
Integrations
- QuickBooks Online export
- Xero export
- CSV export
Pricing
The Construction CPA Pro plan is $297 per month, which covers up to 10,000 invoices monthly and unlimited team members. Enterprise options are available for volumes exceeding 10,000 invoices.
FAQ
What files does RapidRow support?
- RapidRow supports PDF, PNG, and JPG files, including handwritten or damaged documents.
How does RapidRow handle accounting categories?
- Users can upload their firm's specific GL codes, and the AI uses this mapping to help categorize materials, labor, and small tools.
How much does RapidRow cost?
- The Construction CPA Pro plan is $297 per month for up to 10,000 invoices and unlimited team members.
Can RapidRow export data to accounting software?
- Yes, it supports CSV exports designed for use with QuickBooks Online and Xero.
Source category: Finance & Accounting
Source subcategory: Billing & Invoicing
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Categories
Software Type
How AI is used
RapidRow is an AI invoice processing tool for construction CPAs that converts PDF and image invoices into Excel job-cost tables. It supports bulk uploads and custom GL code mapping to help automate material and labor categorization. It provides CSV exports for use in systems such as QuickBooks Online and Xero.
Pros & Cons
Pros
- Supports handwritten and damaged receipts
- Processes up to 10,000 invoices per month
- Includes custom GL code mapping
- Supports unlimited team members on the Pro plan
Cons
- Pricing evidence does not show a lower-cost tier for low volumes
- Requires manual mapping of CSV exports into accounting software
- Internal reporting and permission management details are not provided
