Gearbox Construction Management and Billing Software
Gearbox helps construction and engineering firms reduce manual data entry by connecting field data with back-office systems. It is designed for teams looking to automate vendor invoice processing and job cost tracking.
At a glance
- Category
- Browse Construction tools
- Best for
- Construction companies, Engineering firms, Logistics teams with field operations, Construction finance teams
- Pricing
- Pricing was not clearly available from the provided evidence. Buyers should confirm current pricing on the vendor website.
- Key use cases
- Automating Accounts Payable, Field Data Management, Job Cost Monitoring, Engineering Project Tracking
- Integrations
- Procore, Viewpoint, QuickBooks
- Official website
- Visit Gearbox official website
Gearbox provides a suite of tools, including a Construction Software Kit, designed to synchronize data between jobsites and the back office. It is intended to replace manual spreadsheets and disconnected data systems with a centralized source of truth for project tracking.
The software is built for construction firms, as well as engineering and logistics teams with similar field operation workflows. It supports the management of daily logs, time cards, and equipment tracking while integrating that data into financial records.
Finance automation is a core part of the platform. Using AI, the software can process invoice headers, line items, and quantities, matching them to purchase orders and jobs to help reduce the manual effort involved in accounts payable.
Buyers should confirm if the platform's specific ERP integration options align with their current accounting software and whether custom development services are required for their operational needs.
Key Features
Invoice Automation
Uses AI to process header details, line items, and quantities from uploaded invoices.
PO Automation
Matches invoice line items to purchase orders and jobs, even when wording differs.
Field-Office Synchronization
Connects crews, subcontractors, and office staff to keep project data consistent across locations.
Daily Field Tracking
Supports the tracking of daily field logs, time cards, materials, and equipment.
Job Cost Integration
Integrates field data and automated invoicing to help provide a picture of costs across project portfolios.
ERP Integrations
Supports connectivity to systems such as Procore, Viewpoint, and QuickBooks.
Use Cases
Automating Accounts Payable
Reducing manual entry of vendor invoices by using AI to extract data and match it to POs.
Field Data Management
Digitizing daily logs and time cards to move away from spreadsheet-based tracking.
Job Cost Monitoring
Connecting field expenses and equipment usage to back-office reporting.
Engineering Project Tracking
Supporting design, analysis, and project management processes through data sharing.
Best For
- Construction companies
- Engineering firms
- Logistics teams with field operations
- Construction finance teams
Integrations
- Procore
- Viewpoint
- QuickBooks
Pricing
Pricing was not clearly available from the provided evidence. Buyers should confirm current pricing on the vendor website.
FAQ
What does Gearbox do for construction finance teams?
- It uses AI to automate the entry of vendor invoices by processing header details, line items, and quantities, and matches them to the correct POs and jobs.
Which industries can use Gearbox?
- The tool is primarily for construction firms, but it also supports engineering and logistics teams whose field operations resemble construction workflows.
Does Gearbox integrate with other software?
- Yes, the platform supports integrations with ERP systems including Procore, Viewpoint, and QuickBooks.
Source category: Construction
Source subcategory: Billing & Invoicing
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Categories
Software Type
How AI is used
Gearbox is construction management software designed for construction, engineering, and logistics firms. It supports field-office synchronization and uses AI to automate invoice and PO processing.
Pros & Cons
Pros
- AI extraction of invoice line items may reduce manual typing
- Supports a single source of truth between the field and the office
- Matches invoices to POs even when wording varies
- Supports integration with common construction ERPs
Cons
- Pricing is not clearly available from the provided evidence
- User permission levels and admin controls are not detailed
- Custom build timelines and processes are not specified
