FileFlo: Compliance Automation Software for OSHA, DOT, and HIPAA
FileFlo helps businesses in regulated industries automate the tracking of certifications and licenses. It is designed for teams that need to maintain audit-ready documentation across multiple locations using a flat-rate pricing model.
At a glance
- Category
- Browse Operations tools
- Best for
- Small to mid-sized trucking fleets, Construction companies with multiple job sites, Healthcare clinics and medical groups, Manufacturing operations, Logistics and 3PL providers
- Pricing
- FileFlo costs $299 per month per company as a flat rate for unlimited employees. A 14-day free trial is available, and custom pricing exists for enterprise needs.
- Key use cases
- DOT Driver Qualification Management, OSHA Safety Certification Tracking, Healthcare Provider Credentialing, Audit Binder Generation
- Integrations
- BambooHR, Rippling, ADP, Samsara, Motive
- Official website
- Visit FileFlo official website
FileFlo is an AI-powered compliance platform designed to organize regulatory documents and support audit preparation. It functions as a proof layer that sits on top of existing HR or safety systems to centralize certifications, licenses, and permits.
The tool is designed for companies in sectors such as trucking, construction, healthcare, and manufacturing. It uses AI to auto-classify uploaded documents and extract data such as expiration dates and employee names, which may help prevent missed renewals.
Buyers can use the platform to monitor compliance risk through real time scoring and generate audit binders. This is intended to support the process of gathering documentation during an inspection.
Prospective buyers should confirm if the pre-built regulatory rule-packs cover their specific state or local requirements and verify how the API supports their current HRIS or LMS workflows.
Key Features
AI Document Intelligence
Auto-classifies document types and extracts expiration dates, employee names, and license numbers from uploads.
Regulatory Rule-Packs
Pre-built requirement sets for OSHA, DOT, HIPAA, and I-9 that help validate employees against regulatory standards.
Predictive Compliance Scoring
Provides a real time risk score from 0-100 for locations and departments based on missing or expired documents.
One-Click Audit Binders
Generates indexed PDF packages containing required compliance documents and chronological history.
Automated Renewal Alerts
Supports 90, 60, and 30-day notifications via email and SMS to help prevent certification lapses.
Carrier Intelligence Lookup
Supports looking up FMCSA carrier safety profiles and CIS scores.
Use Cases
DOT Driver Qualification Management
Tracking CDLs, medical cards, and clearinghouse queries to help prevent out-of-service orders.
OSHA Safety Certification Tracking
Managing OSHA 10/30 cards and fall protection certifications across multiple job sites.
Healthcare Provider Credentialing
Automating the extraction of expiration dates from medical licenses and HIPAA training records.
Audit Binder Generation
Creating organized documentation packages for OSHA or FMCSA inspections.
Best For
- Small to mid-sized trucking fleets
- Construction companies with multiple job sites
- Healthcare clinics and medical groups
- Manufacturing operations
- Logistics and 3PL providers
Integrations
- BambooHR
- Rippling
- ADP
- Samsara
- Motive
- Google Drive
- Dropbox
- Slack
- Zapier
- OneDrive
- Geotab
- Gusto
- CAMPSystems
Pricing
FileFlo costs $299 per month per company as a flat rate for unlimited employees. A 14-day free trial is available, and custom pricing exists for enterprise needs.
FAQ
What does FileFlo actually track?
- It tracks employee certifications (CDLs, I-9s), vehicle records (registrations, inspections), equipment operator certs, facility permits, and vendor COIs.
How does the pricing work for larger teams?
- FileFlo uses a flat rate of $299 per month per company, which supports unlimited employees and locations without per-user fees.
Can it integrate with my existing HR software?
- It supports integrations with platforms like BambooHR, ADP, and Gusto, and offers an API for custom connections.
Source category: Operations
Source subcategory: Compliance Management
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Categories
Software Type
How AI is used
FileFlo is an AI-powered compliance automation tool for businesses in regulated industries like trucking and healthcare. It supports document classification, tracks expiration dates for certifications, and generates audit binders. Buyers should note that while the standard plan is a flat monthly fee, enterprise features like SSO require a custom plan.
Pros & Cons
Pros
- Flat-rate pricing regardless of employee count
- AI supports reduction of manual data entry for document expiration dates
- Rapid generation of audit-ready PDF binders
- Includes an interactive sandbox for testing without signup
Cons
- The 14-day free trial requires a credit card
- Enterprise-level features like SSO and custom SLAs require a separate custom plan
