AI TOOL PROFILE
VitalGap: Wholesale Distribution Operating System
- Operations
- Inventory Management
- Electrical wholesalers
- HVAC distributors
- Building materials suppliers
- Industrial wholesalers
- Multi-location distribution companies
Pricing
Starter and Enterprise plans are available. A one-time implementation fee applies to cover installation and training.
At a glance
- Best for
- Electrical wholesalers, HVAC distributors, Building materials suppliers, Industrial wholesalers, Multi-location distribution companies
- Key use cases
- Multi-branch Inventory Management, Project-based Distribution, Counter Sales Operations, Vendor and Purchase Management
- Integrations
- QuickBooks, Xero, Sage
- Official website
- Visit VitalGap official website
How AI is used
VitalGap is a cloud-based platform designed for wholesale distribution businesses. It unifies core operational tasks including inventory tracking, order processing, and CRM to support digital workflows.
The software is built for distributors of electrical, HVAC, steel, metal, and building materials. It supports distribution needs such as job-based tracking, partial shipments, and multi-location visibility, which may help teams maintain coordination between the warehouse and the front office.
Buyers should note that the platform includes an AI-powered automation layer and an AI Chat Assistant (Beta) to support operational workflows. Because the system is designed for distribution, it includes tools for counter sales and project-based fulfillment.
Prospective users should confirm how the one-time implementation fee fits into their budget and verify that the available accounting integrations align with their current financial software.
Key Features
Inventory Tracking
Provides visibility across multiple branches and warehouses to monitor stock levels and movements in real time.
Order Management
Supports order workflows including partial shipments, backorders, and split fulfillments.
Job and Project Tracking
Supports allocating inventory and orders to specific projects and generating site delivery documents.
Point of Sale (POS)
A built-in system for handling counter sales with inventory and pricing visibility.
AI-Powered Automation
Includes adaptive workflows and an AI Chat Assistant (Beta) to support distribution operations.
CRM and Marketing
Integrated tools for managing customer relationships and marketing activities.
Use Cases
Multi-branch Inventory Management
Tracking stock across different warehouse locations to coordinate transfers and replenishment.
Project-based Distribution
Managing materials and deliveries for specific jobs, including tagging materials by floor or drop location.
Counter Sales Operations
Processing walk-in and phone orders using integrated POS tools and stock data.
Vendor and Purchase Management
Reserving purchase orders against specific sales orders and managing dropshipping from vendors.
Integrations
- QuickBooks
- Xero
- Sage
FAQ
Does VitalGap require me to replace my current accounting software?
- No, the platform provides integrations with accounting systems including QuickBooks, Xero, and Sage.
Is there a cost to set up VitalGap?
- Yes, there is a one-time implementation fee that covers the installation of the software and training for staff.
What industries is VitalGap designed for?
- It is designed for wholesale distributors, specifically those in the electrical, HVAC, steel, metal, and building materials sectors.
What is the difference between the Starter and Enterprise plans?
- Starter covers core reporting, inventory, and CRM, while Enterprise adds employee payroll, on-site support, custom integrations, and multi-location operation tools.
Source category: Operations
Source subcategory: Inventory Management
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