GearChain | Inventory Software for Google Sheets & Excel
GearChain helps small and mid-sized businesses track assets and inventory using mobile devices. It is designed for teams that prefer using spreadsheets for data management but need mobile scanning capabilities.
At a glance
- Category
- Browse Operations tools
- Best for
- Small businesses, Mid-market companies, Warehouse managers, Retail operators, Non-technical users
- Pricing
- Paid plans include PRO at $40/month (yearly) and PRO PLUS at $90/month (yearly), both starting with 2 users. A free trial is available with PRO PLUS features.
- Key use cases
- Retail Stock Management, Asset and Tool Tracking, Supply Chain Compliance, Event Attendance Tracking, Medical Supply Tracking
- Integrations
- Google Sheets, Microsoft Excel, OneDrive, Google Drive
- Official website
- Visit GearChain official website
GearChain is a no-code platform designed to track inventory, assets, and people via a mobile app and web interface. It allows users to build custom tracking forms, which can then be used to scan barcodes and NFC tags in the field. The system is designed to bridge the gap between flexible spreadsheets and secure tracking methods.
The tool is used across various operations, including retail, warehousing, and healthcare. It supports data capture on the go and syncs information in real time to Google Sheets or Microsoft Excel, which may reduce manual data entry after a shift.
Beyond basic tracking, the platform includes a blockchain ledger for recording scans to support data integrity and traceability. It also includes an AI assistant that can help users generate forms or query inventory data for restocking needs.
Buyers should confirm if their specific Microsoft account type supports the level of synchronization they require, as personal accounts have different syncing limitations than business accounts.
Key Features
No-Code App Builder
Allows users to create custom asset-tracking forms and workflows without programming knowledge.
Spreadsheet Sync
Supports synchronization of scanned data with Google Sheets and Microsoft Excel.
AI-Powered Scanning
Uses AI/ML algorithms for barcode scanning, including auto-zoom for small labels.
Blockchain Data Integrity
Records barcode scans on a decentralized ledger to provide a verifiable audit trail.
AI ChatBot (GearGPT)
A GenAI assistant that helps users identify popular items, forecast restocking needs, and generate forms.
Barcode & NFC Support
Supports 1D/2D barcode scanning and NFC tags, and includes barcode label printing.
Use Cases
Retail Stock Management
Tracking items across sales floors and backrooms with stock level visibility.
Asset and Tool Tracking
Monitoring equipment and tools across multiple project sites or warehouses.
Supply Chain Compliance
Supports FDA FSMA 204 and GS1 standards for food safety and traceability.
Event Attendance Tracking
Managing the check-in and tracking of people or assets during trade shows and corporate events.
Medical Supply Tracking
Monitoring healthcare supplies and medical vending inventory.
Best For
- Small businesses
- Mid-market companies
- Warehouse managers
- Retail operators
- Non-technical users
Integrations
- Google Sheets
- Microsoft Excel
- OneDrive
- Google Drive
Pricing
Paid plans include PRO at $40/month (yearly) and PRO PLUS at $90/month (yearly), both starting with 2 users. A free trial is available with PRO PLUS features.
FAQ
How does GearChain sync with spreadsheets?
- Users can import an existing Google Sheet or Excel file into the app. Once linked, updates made in the mobile app sync back to the spreadsheet in real time.
What is the difference between the PRO and PRO PLUS plans?
- The PRO plan supports up to 200 assets and 10 custom forms, while the PRO PLUS plan increases these limits to 10,000 assets and 100 forms.
Do I need special hardware to use GearChain?
- No, the software is designed to use the camera on standard iOS and Android smartphones for scanning, though it is also compatible with Bluetooth barcode scanners.
Source category: Operations
Source subcategory: Inventory Management
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Categories
Software Type
How AI is used
GearChain is a no-code inventory management tool for small and mid-sized businesses that syncs mobile barcode scans to Google Sheets and Excel. It supports asset tracking and supply chain compliance through AI-powered scanning and blockchain verification. Asset limits vary between the PRO and PRO PLUS plans.
Pros & Cons
Pros
- Setup of custom mobile forms without needing a developer.
- Direct sync with common spreadsheet tools.
- Works with existing smartphones to avoid dedicated hardware costs.
- Includes both iOS and Android mobile apps.
Cons
- The PRO plan has a limit of 200 different assets.
- Microsoft personal accounts have syncing limitations compared to business accounts.
- The web app is in early beta.
