AI TOOL PROFILE
CostCrunch Review: Construction Invoice Auditing Software
- Finance and Accounting
- Analytics and Reporting
- General contractors
- Electrical contractors
- Plumbing and HVAC companies
- Roofing and painting contractors
- Concrete and framing crews
Pricing
Paid plans start at $122/month for the Core plan (billed annually, up to 50 documents) and $296/month for the Integrated plan (billed annually, up to 175 documents). Enterprise pricing is custom.
At a glance
- Best for
- General contractors, Electrical contractors, Plumbing and HVAC companies, Roofing and painting contractors, Concrete and framing crews
- Key use cases
- Detecting Material Overcharges, Supporting Bid Preparation, Supporting Accounts Payable, Comparing Supplier Quotes
- Integrations
- QuickBooks Online, QuickBooks Desktop, Sage, Xero, FreshBooks
- Official website
- Visit CostCrunch official website
How AI is used
CostCrunch is an invoice intelligence tool designed for the construction industry. It uses AI to extract line-item data from invoices and benchmarks those costs against the user's purchase history and local market rates.
The software is designed for general contractors and specialty trades, such as electrical, plumbing, and roofing companies. It helps these businesses move away from manual spreadsheet tracking by centralizing invoices and quotes in one searchable hub.
Beyond auditing, the tool supports accounts payable workflows by syncing approved invoice data to accounting software. This is intended to reduce manual typing typically required to move data from PDFs into books.
Buyers should confirm which pricing tier matches their monthly invoice volume, as the Core and Integrated plans have specific document limits.
Key Features
Line-Item Auditing
Scans individual items on an invoice to flag price spikes and duplicate billings.
Market Rate Comparison
Benchmarks material costs against local market rates and historical data to identify potential overcharges.
AI Data Extraction
Extracts invoice details from PDFs, images, and Excel files, using a majority-vote AI process.
Accounting Sync
Pushes approved invoice totals and line-item data to connected accounting software.
Quote Comparison
Allows users to compare supplier bids side-by-side to help inform purchasing decisions.
Document Centralization
Provides a searchable hub for invoices, quotes, and statements, including the ability to auto-split bundled PDFs.
Use Cases
Detecting Material Overcharges
Auditing incoming invoices against historical pricing to spot vendor price creep.
Supporting Bid Preparation
Using purchase history and market data to help create estimates for new jobs.
Supporting Accounts Payable
Reducing manual data entry by syncing approved line-item data to accounting books.
Comparing Supplier Quotes
Reviewing multiple vendor bids side-by-side to select materials.
Integrations
- QuickBooks Online
- QuickBooks Desktop
- Sage
- Xero
- FreshBooks
- Gmail
- Outlook
FAQ
What does CostCrunch do?
- It automatically checks construction invoices to identify if a business is overpaying for materials by benchmarking line items against history and market rates.
Which accounting software does it integrate with?
- It syncs with QuickBooks Online, QuickBooks Desktop, Sage, Xero, and FreshBooks.
Can I try CostCrunch before paying?
- Yes, there is a free trial that allows you to upload 100 documents without requiring a credit card.
How are different invoice formats handled?
- The platform supports PDFs, images, photos, and Excel files, and it can automatically split bundled multi-invoice PDFs into individual records.
Source category: Finance & Accounting
Source subcategory: Analytics & Reporting
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