AI TOOL PROFILE
AuraVMS: RFQ and Procurement Software
- Operations
- Procurement
- Small businesses
- Mid-market companies
- Procurement managers
- Supply chain directors
- Business owners
Pricing
Pricing starts at $4.99 per user/month for the Small Team Plan and $7.99 per user/month for the Medium Team Plan (billed annually). On-premise setup starts at $2999.
At a glance
- Best for
- Small businesses, Mid-market companies, Procurement managers, Supply chain directors, Business owners
- Key use cases
- Vendor Quote Comparison, Bid Management, Supplier Database Management, Procurement Audit Tracking
- Integrations
- Excel export, CSV import
- Official website
- Visit AuraVMS official website
How AI is used
AuraVMS is a tool for managing Requests for Quotations (RFQs). It allows buyers to send requests to multiple suppliers via email or WhatsApp and collect responses in a standardized format to help make pricing and term comparisons more consistent.
The software is designed for small to mid-sized businesses and larger enterprises. It supports the procurement workflow from creating the initial request to awarding the order and monitoring supplier performance.
Buyers should note that while basic quote collection is available on lower plans, features such as data exports, document attachments, and AI-driven savings insights are available on the Medium and Enterprise tiers.
For organizations with specific security requirements, the tool offers an on-premise deployment option, allowing the software to run on the company's own servers independently.
Key Features
Standardized Quote Collection
Collects supplier responses in a uniform format for side-by-side comparison of prices, lead times, and minimum order quantities (MOQs).
Anonymous Bidding
Suppliers receive unique access links and see only their own quotes, which prevents them from seeing competitor pricing.
Supplier Performance Monitoring
Supports tracking of supplier metrics such as response rates and success rates via a supplier dashboard.
Document Attachments
Supports attaching PDFs, Word documents, Excel files, and images directly to RFQ items for supplier review.
Data Export
Allows exporting procurement history, including 22 data fields, to an Excel file.
AI Assistant for Savings Insights
Available on the Enterprise plan to provide insights and price forecasting.
Use Cases
Vendor Quote Comparison
Gathering quotes from various suppliers for raw materials or services and comparing them in a single view.
Bid Management
Running anonymous bidding processes to manage competitive pricing from multiple vendors.
Supplier Database Management
Organizing vendor contacts using custom tags and importing supplier lists via CSV or Excel.
Procurement Audit Tracking
Maintaining a log of file uploads, quote submissions, and order placements for compliance purposes.
Integrations
- Excel export
- CSV import
FAQ
Do suppliers need to create an account to use AuraVMS?
- No, suppliers receive a unique instant-access link via email or WhatsApp and can submit their quotes without signing up or logging in.
Can I export my procurement data from the system?
- Yes, this feature is available starting with the Medium Team Plan. You can export 22 data fields to a formatted Excel file.
How long does it take to set up AuraVMS?
- The vendor states that implementation takes approximately 15 minutes, after which you can upload suppliers and start sending requests.
Is there a mobile app available?
- There is no dedicated mobile app, but the web application is accessible via mobile browsers.
Source category: Operations
Source subcategory: Procurement
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