AI TOOL PROFILE
SubBase: Construction Procurement Software
- Construction
- Procurement
- Subcontractors
- General Contractors
- Construction Procurement Managers
- Construction Accounting Teams
Pricing
SubBase uses a tiered pricing model and does not charge per user or per project. It includes unlimited data storage and support.
At a glance
- Best for
- Subcontractors, General Contractors, Construction Procurement Managers, Construction Accounting Teams
- Key use cases
- Field Material Requests, Vendor Price Comparison, Digital Delivery Tracking, Automated Invoice Matching
- Integrations
- Acumatica, CMIC, Excel, Foundation, Procore
- Official website
- Visit subbase official website
How AI is used
SubBase is a procurement tool for the construction industry that supports the flow of materials from initial request to invoice reconciliation. Field teams can submit requests via catalogs, conversational AI, or photos, which office staff can then use to generate purchase orders with vendor pricing.
The software is designed for subcontractors, general contractors, and their vendor networks, replacing fragmented communication methods such as texts and emails with centralized logs and a shared material database.
Key capabilities include AI-supported delivery capture and invoice matching to help flag discrepancies. The system also supports integrations with common construction accounting software to help reduce manual data entry.
Buyers should confirm how the tiered pricing aligns with their specific volume needs and verify that their primary vendors are willing to engage with the platform's vendor portal.
Key Features
Material Request System
Supports requests via pre-loaded catalogs, conversational AI, or photo capture of handwritten lists.
Vendor Pricing
Allows users to obtain and compare pricing from multiple vendors to assist in supplier selection.
PO Creation
Supports splitting orders and applying internal cost codes to generate purchase orders.
AI Delivery Capture
A mobile-first tool that uses AI for automated matching of deliveries and flagging potential issues.
AI Invoice Reconciliation
Uses AI for line item matching between POs and invoices with customizable approval workflows.
Centralized Communication Logs
Provides live logs and internal chat to track interactions between field staff, office managers, and vendors.
Use Cases
Field Material Requests
Foremen and superintendents can request materials from any device using catalogs or photos.
Vendor Price Comparison
Comparing costs from multiple suppliers to help maintain project budgets.
Digital Delivery Tracking
Capturing deliveries on-site via mobile to match items against purchase orders.
Automated Invoice Matching
Using AI to compare invoice line items with original POs for reconciliation.
Integrations
- Acumatica
- CMIC
- Excel
- Foundation
- Procore
- Quickbooks
- Sage
- Viewpoint
FAQ
Do my vendors need to pay to use SubBase?
- No, it is free for vendors to join and interact within the SubBase platform.
How is SubBase priced?
- The software uses tiered pricing and does not charge based on the number of users or projects.
Can field teams use SubBase on-site?
- Yes, the platform is web-based and offers mobile and iPad friendly versions for field use.
Source category: Construction
Source subcategory: Procurement
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